Data Management - Business Solutions Vital to Your Enterprise

Everything in an enterprise data management center is vital to the success of your business! All levels of your company have computers and devices that create data, and the explosion of internet-connected devices in use in organizations has created a tidal wave of data.

The good thing about having data is that it is valuable to your company in terms of understanding your customers better, determining your efficiency, and analyzing the data for bigger business opportunities. This is where Pronix Digital Management Solutions can help your team manage data no matter how big your enterprise or business is.

The bad thing about having all this data is that you must find a way to protect it, analyze it, and utilize it. That process requires an IT partner on your side that understands what companies like yours want to get out of their data – and how to give it to them.

This brings us to the all-encompassing term of “Data Management.” Data Management isn’t just one thing. It’s an over-arching term for comprehensive data protection, care, and use strategy. Here are the core components of a typical Data Management Strategy.

1. Create Data

Data is created every time an employee or customer interacts in some way with your IT systems. If a customer buys something, data is created. If an employee sends an email or a machine’s sensor sends a signal to a computer, data is created. The more “sensors” implemented within an organization, the more data will be created.

2. Access Data

Often, creating the data is the easy part. Accessing the data and organizing it so that it can be easily used by the organization is the hard part. This requires importing the data into a central repository and categorizing it for later analysis. This process can be automated, and when properly set up, will happen in real-time.

3. Update Data

As new data comes into the system, protocols must be in place for the data sets to be updated with the new data. Again, this is a process that is set up by an IT professional and, once implemented, works in an automated fashion. This data update sequence allows you to have the latest customer and efficiency data at your fingertips for easy access and analysis.

Data Storage Solutions Philadelphia

Depending on the specific requirements of data management for your business in Philadelphia, their data is stored either on-site, in an offsite (cloud) data center, or a combination of the two. This is often referred to as the “backup.” Pronix IT outsourcing professionals will set up the data to be automatically sent to the “backup” data storage location at regular intervals.

Data Availability for Disaster Recovery

There are many things that could negatively affect a company’s in-house access to its data.

• Fire
• Flood
• Storm activity
• Ransomware
• Malware
• Human error
• Vandalism
• Power outage/surge

Because in-house data can be vulnerable to these and other issues, an offsite backup is recommended. Having your data available to you in an offsite Philadelphia data center enables your company or enterprise to access your data and utilize it in a pre-arranged Business Continuity Strategy. High data availability helps keep your operations running in the cloud, even if something happens to your local copy of your data.

Leverage Data

Data is the new business currency. Entire business models are now centered around the value of their customers’ data. Depending on a company’s goals anywhere in Philadelphia Pennsylvania, they can use the data they collect in algorithms, analytics, applications, and in their strategic decision-making.

Secure Data – Protection

Nearly all the cybersecurity protocols that IT professionals put into place are about protecting data. The most important part is to find ways to keep unauthorized individuals (both in and out of the company) from accessing, stealing, and using the data owned by the organization.

To protect proprietary information and confidential customer data, layers of security measures are put in place, from securing the company WiFi network to locking down company data on mobile phones used for work. This is a complex process and is best implemented by a team of cybersecurity professionals.

Once the data security strategy is implemented, ongoing management, maintenance, and monitoring of the data and security protocols are necessary.

Secure Data – Privacy

Of course, the biggest reason for data protection is respecting the privacy of your customers and fortifying your company’s privacy against prying eyes.

Part of protecting a company’s data is using what is called “role-based access” to further limit data privacy within the organization. Role-based access helps make sure that employees within the organization only have access to the data they need to do their individual jobs. This internal data privacy strategy helps limit an organization’s exposure to commercial espionage and data theft.

Secure Data – Compliance

Industry standards and legislative mandates regarding the protection of consumer data are becoming stricter each year. A big piece of the data management puzzle is putting processes in place that allow a company to automatically comply with those standards and mandates.

Data Retention

Each company has internal policies regarding data retention. - How long they keep email correspondence, for example.

In addition to internal policies, legislative mandates and industry standards play a role in the data retention story as well. Companies must be able to demonstrate that they have kept the required data sets for the required amount of time and that they have secured that data in line with legislative and industry standards expectations.

But data retention isn’t all about the company and the government. It’s about the customer too. Being able to retrieve a customer’s information – even if their account has been dormant for some time – streamlines the customer’s interactions with the company and improves their overall “customer experience.”

Data Destruction

In some ways, data destruction is as important to the company and its customers as data security and data retention. In fact, data destruction helps ensure the privacy of that information. Data destruction takes different forms depending upon where that data is housed. If housed in a commercial data center (also known as the “cloud”), special software is used to erase the data from their system.

If the data is housed on an in-house server or company-owned devices, one of three scenarios takes place.

1. If the machine (server or computer) housing the data is within its expected lifespan, the data is erased using some of the same specialized software we talked about with cloud data centers.
2. If the machine is being repurposed, the data management team may choose to take the machine back to a “bare metal” state, effectively removing everything on the machine.
3. If the machine is past its expected lifespan, the data management team – in consultation with company management – may choose to have the machine destroyed and recycled, effectively destroying the data housed in the machine as well.

Pronix IT Outsourcing Solutions is Here to Help!

How is your organization managing its data? Are you letting significant insights, workflow optimization, and real-time decision-making opportunities slip through your fingers? Talk to the experts at Pronix Digital Solutions in Philadelphia to examine your data management process.

Let Pronix Data Management Services will help you discover the power that’s lying dormant in your data. Just call or email to begin a no-obligation conversation. We here to ensure that you can automatically collect, analyze, categorize, visually display, and incorporate data results throughout your organization.

Pronix Data Storage and Management Solutions in Philadelphia can provide assistance with data in the following areas:

DATA SCIENCE - Using the scientific method to bring together your structured and unstructured data sources in a way that produces results that are replicable and dependable.

MACHINE LEARNING - Working with AI technology to continuously improve processes as computer algorithms automatically and constantly improve on previous versions.

BIG DATA - Making full use of massive data sets by analyzing, categorizing, and visualizing the data to extract critical business insights.

DATA LAKE - Storing your unstructured and structured data at scale and utilizing that data through real-time data movement, on-premises data movement, machine learning, and data analytics.

DATA WAREHOUSING - Utilize your data from disparate sources, integrate that data, and systemize it with analysis and reporting for greater business intelligence capacity.

DATA INTEGRATION - Unifying your data and provide data transparency across your organization by bringing data sets from disparate sources together in a way that brings more significant insight into and efficiency for your operations.

DATA GOVERNANCE - Meeting industry-standard and legislative compliance for your data accumulation, aggregation, storage, and utilization is critical for the legitimacy and long-term viability of your organization.

DATA SECURITY - Protecting data by implementing concentric rings of IT security protocols and policies enables your organization to operate with confidence and allows vendors and clients to trust you with their confidential information.

DATA ANALYTICS AND REPORTING - Organizing data in a way that makes data summaries, data exploration, and real-time business insights possible is the only way to see where your business is now and understand how to scale.

Want to know more about how Pronix Data Management Solutions helps enterprises in Philadelphia Pennsylvania manage their company data effectively? Contact Pronix IT Solutions today for a no-obligation conversation +1-(732) 476 5277